Document Citation: 17 CCR 58534

Header:

CALIFORNIA CODE OF REGULATIONS
TITLE 17. PUBLIC HEALTH
DIVISION 2. HEALTH AND WELFARE AGENCY--DEPARTMENT OF DEVELOPMENTAL SERVICES REGULATIONS
CHAPTER 3. COMMUNITY SERVICES
SUBCHAPTER 18. TRANSPORTATION SERVICE
ARTICLE 4. COMPETITIVE PROCUR

Date:
08/31/2009

Document:
§ 58534. Contract Award Process

(a) The regional center's RFP evaluation committee shall complete the following in the sequence indicated:

(1) Review all bids to determine which bids, if any, meet the format and bid submission requirements specified in the RFP;

(2) Review each bid which meets the format and bid submission requirements specified in the RFP to determine which bidders meet the criteria specified in Section 58533(a)(4) and (5);

(3) Open the sealed envelope containing the bid form for each bid that meets the criteria specified in Section 58533(a)(4) and (5) at the time and place stated in the RFP, and read them publicly. Opened bid forms shall be made available for public review;

(4) Evaluate, in writing, each opened bid form pursuant to the process for selection of the successful bidder specified in Section 58533(a)(7)(B); and

(5) Select the bidder who is the successful bidder based upon the specific criteria announced by the regional center in the RFP pursuant to Section 58533(a)(7)(B)(1) and (2).

(b) Within 30 days from the day of opening the sealed envelope containing the bid forms pursuant to (a)(3) above, the regional center shall give public notice of intent to award the contract. The notice shall identify the bidder selected pursuant to (a)(5) above and specify the contract award date. The notice shall be posted in a visible location of the main entrance of the regional center that issued the RFP. The notice shall be posted for ten working days prior to the award and shall be sent to all bidders.

(c) If, prior to the award, any bidder files a written protest in accordance with the protest procedure developed pursuant to Section 58531(a)(4), the regional center shall follow either step (1) or (2) below:

(1) Not award the contract until:

a. The protest has been withdrawn; or

b. The regional center has resolved the protest.

(2) Terminate the RFP process pursuant to (d) below.

(d) The regional center may terminate the contract award process at any time by rejecting all bids submitted. If the RFP process is terminated, the regional center shall:

(1) Notify all bidders in writing within ten working days after the decision to terminate the contract award process; and

(2) Correct the disputed items and rebid the contract utilizing the process specified in Sections 58530 through 58535; or

(3) Allow all interested bidders to participate in the negotiated rate contract process.

(e) Pending resolution of a dispute and/or award of a contract, if the regional center determines that the health or safety of a consumer(s) is in jeopardy and no current vendor is available to provide the needed transportation service, the regional center may approve emergency vendorization utilizing the process specified in Section 54324, except the emergency vendorization may be approved for a maximum of 60 days. The emergency vendorization shall lapse if the vendor application is not properly submitted or if the regional center does not approve the application within 60 days of the initial authorization.

(f) All bids with unopened bid forms shall be returned to the respective bidder after the contract is awarded.